Financial support of up to $5,000/year for such the annual meetings of ASPET’s affiliated regional chapters is available to support student awards and registration and travel for non-local speakers.  ASPET funds should not be used to pay for honoraria as ASPET policy does not provide for honoraria for its own meetings.  Regional Chapter Affiliates are encouraged to invite local undergraduate students to these meetings.

 The following guidelines describe the process for review and approval of requests for funding from ASPET.   

Criteria for Consideration

1.      Request must be for the primary annual meeting of the regional Chapter affiliate.

2.      The meeting will not compete with any other ASPET meeting (e.g. EB or an ASPET-Ray Fuller Symposium) in terms of the meeting dates, and in terms of the subject matter within the same calendar year. 

Application Process

1.      Proposals may be submitted by ASPET members only.

2.      The application form (interactive PDF) must be completed in full.  The summary section may include a “nearly final” outline of titles and speakers.  Append any supporting documents (e.g., preliminary draft of program announcement, call for abstracts, surveys, CME forms, etc.).  Keep the “Summary” and “Budget” sections to a total of two pages.

3.      Applications mail be filled out and submitted online or sent to the ASPET Executive Officer, 9650 Rockville Pike, Bethesda, MD 20814-3995 or e-mail to ccarrico@aspet.org.  If you submit the application electronically, please email the budgets and program attachments to ccarrico@aspet.org.  

4.      Applications must be received at least 3 months in advance of the meeting. 

Evaluation and Awards

1.      Applications will be reviewed by the Program Committee upon receipt of the application.  Meetings will not be funded after the fact.

2.      Proposals will be evaluated both programmatically and strategically by the Program Committee.   There is no guarantee that the entire $5000 will be approved.

3.      Recommendations for funding above the $5,000/proposal ceiling will be forwarded to ASPET Council, which has the authority to commit funds in excess of the ceiling.

4.      ASPET Council has the authority to permit exemptions to the above on a case-by-case basis (e.g., the dollar amount may be changed, depending on the number of applicants and availability of funds in a given year).

5.      Within 60 days following the meeting, the meeting organizing committee is responsible for  sending to ASPET a copy of the final program of the meeting, an accounting of how the ASPET funds were spent, a summary of the audience evaluations (if available), and a breakdown of attendees (students, postdocs, other).

Interactive online PDF form