 |
|
|
 |
| ASPET
Divisions Calendar for Division Chairs July 2007 - June 2008 Ø2007 ×
Ø JULY§ New Officers take over July 1. Ø AUGUST § August 1 – Divisions send ASPET office speaker names, institutions and talk titles for afternoon of Divisional Programming and indicate their maximum travel reimbursement and whether they should receive complimentary registration. Ø SEPTEMBER§ September 1 – Information for Issue #3 (September) of The Pharmacologist due to Suzie Thompson (sthompson@aspet.org)at ASPET. § September 1 – Call for Abstracts for EB 2008 mails; EB2008.org web site goes live § September 1 – Confirm speakers and travel reimbursement amounts for afternoon of Divisional Programming § ASPET new Member Web interface goes live. ASPET member directory searchable by Division. § ASPET Preliminary Program for EB ’08 available on ASPET web site § Chair and Secretary/Treasurer receive budget allocation for 2008 from ASPET office § Mid-September – Dues notices mailed; members select Divisions § Mid-September – Division reports due for Fall council meeting. Budget requests above and beyond allocation submitted with justification to ASPET for presentation to Finance Committee. § September 30 – Nomination slate for Chair-elect and Secretary/Treasurer-elect due to ASPET; biographical sketches and photos due in ASPET office. Ø OCTOBER.§ Divisions let ASPET office know of any Division activities being planned at Annual Meeting (Unless otherwise notified, office will assume an Executive Committee meeting, a Business meeting, and a mixer are planned). § Early to Mid-October – Finance Committee meets to approve budget; Council meets.§ Early to Mid-October – Long Range Planning Retreat - Scientific Council (Chair in alternate year attends) MAY meet in conjunction with ASPET Council meeting § Mid-October – Chair needs to reserve hotel room at San Diego EB 2008 meeting in response to VIP letter from Pauline Minhinnet/Geri Swindle. § Division Chair reminds Executive Committee members that they are expected to attend the Divisions’ meetings at the 2008 annual meeting (at this time so they can submit abstracts if they wish). § Late October – Receive approved budget requests (over and above allocation) back from ASPET after Finance Committee and Council approval. § October – November – Executive Committee solicits ideas from Division membership for symposium topics to bring to December Program Committee meeting Ø NOVEMBER§ November 9 – Abstract Deadline for EB’08 (tentative) § November 21- Deadline for receipt of applications for Graduate Student Best Paper Award. § Late November - ASPET office to send applications for Graduate Student Best Paper award to Division chair (or designated individual). Ø DECEMBER§ December 1 - Information for Issue #4 (December) of The Pharmacologist due to Suzie Thompson (sthompson@aspet.org)at ASPET. § December 1 – Deadline for receipt of Graduate Student and Young Scientist Travel Award Applications. § Mid-December – ASPET office notifies Divisions of day and time for Division meetings at 2008 meeting. § Early to Mid–December – Program Committee meets in Bethesda to Program abstracts for 2008 and to discuss symposium topics to develop further for 2009 (Program Committee representative attends) § December 15 - Abstract Numbers of Best Paper finalists due to Nancy White at ASPET for including in the meeting program (if you wish to have them published in the Program). ï✰✰ 2008 ✰✰ð ASPET’s Centennial YearØ JANUARY§ Late December - Early January – Election ballot available online. Ø FEBRUARY§ Early-mid February – Early registration deadline for EB’08 meeting. § Division Chairs request agenda items from Executive Committee/division membership for Executive Committee/Business meetings and Scientific Council meeting at EB’08. § Early-mid February – ASPET notifies Division Chair of election results; Chairs notify all candidates and invite winners to Executive Committee and Business meetings at EB’08; notify ASPET office when all candidates have been informed of results. § February 15 – Deadline for symposium proposals for 2009 to the Divisions § Divisions review and rank symposia proposals requesting Division sponsorship. Solicit joint sponsorship with other divisions if appropriate. § February 28 - Notify ASPET office of winners of Graduate Student Best Paper Poster awards or other awards so that certificates and checks can be prepared (for Divisions that make the winner decision before the meeting). Ø MARCH§ March 1 – Information for Issue #1 (March) of The Pharmacologist due to Suzie Thompson (sthompson@aspet.org) at ASPET § March 1 – Division reports for Council and agenda items for Scientific Council due at ASPET Office § March 15 – Top five (5) symposium proposals for 2009 due to ASPET office in rank order. This is an absolute deadline so that we can copy the proposals and ship them to the annual meeting. § Divisions prepare agendas for Executive Committee/Business meetings at EB’08 Ø APRILè April 4 – Scientific Council meeting in San Diego, starting at 1:00 pm ïASPET’S CENTENNIAL CELEBRATION MEETINGð è April 5 – 9 – EB’08 meeting at San Diego Convention Center & San Diego Marriott, San Diego California è April 5 – ASPET Business Meeting and Centennial Awards Reception è April 5 – Program Committee meets in San Diego to Program symposia for 2009 è April 6 – 9 - Begin solicitations for nominations for Chair-elect and Secretary/Treasurer-elect at EB meeting Division Business Meeting è April 7 - ASPET Centennial Birthday Party Ø MAY§ Early to mid-May –ASPET office notifies symposium organizers of outcome of Program Committee review of proposals for 2009 with a cc: to Division Chair and Division Program Committee Liaison. § Mid-May - Division notifies ASPET office of title for Divisional programming for 2009 (if known) for inclusion in the Call for Abstracts § May 31 – Division lets ASPET office know of any at-large members appointed to Executive Committee for upcoming year(s). Ø JUNE§ June 1 – Information for Issue #2 (June) of The Pharmacologist due to Suzie Thompson (sthompson@aspet.org) at ASPET § Division sends welcome letters to incoming Executive Committee members and thank-you letters to outgoing officers. Ø JULY§ New Officers take over July 1. Ø AUGUST § August 1 – Divisions send ASPET office speaker names, institutions and talk titles for afternoon of Divisional Programming and indicate their maximum travel reimbursement and whether they should receive complimentary registration. Ø SEPTEMBER§ September 1 – Information for Issue #3 (September) of The Pharmacologist due to Suzie Thompson (sthompson@aspet.org)at ASPET. § September 1 – Call for Abstracts for EB 2009 mails; EB2009.org web site goes live § September 1 – Confirm speakers and travel reimbursement amounts for afternoon of Divisional Programming § ASPET Preliminary Program for EB ’09 available on ASPET web site § Chair and Secretary/Treasurer receive budget allocation for 2009 from ASPET office § Mid-September – Dues notices mailed; members select Divisions § Mid-September – Division reports due for Fall council meeting. Budget requests above and beyond allocation submitted with justification to ASPET for presentation to Finance Committee. § September 30 – Nomination slate for Chair-elect and Secretary/Treasurer-elect due to ASPET; biographical sketches and photos due in ASPET office. Ø OCTOBER.§ Divisions let ASPET office know of any Division activities being planned at Annual Meeting (Unless otherwise notified, office will assume an Executive Committee meeting, a Business meeting, and a mixer are planned). § October 27 – ASPET Finance Committee meets to approve budget; Council meets.§ October 28-29 – Long Range Planning Retreat § Mid-October – Chair needs to reserve hotel room at New Orleans EB 2009 meeting in response to VIP letter from EB Meeting Planning Office. § Division Chair reminds Executive Committee members that they are expected to attend the Divisions’ meetings at the 2009 annual meeting (at this time so they can submit abstracts if they wish). § Late October – Receive approved budget requests (over and above allocation) back from ASPET after Finance Committee and Council approval. § October – November – Executive Committee solicits ideas from Division membership for symposium topics to bring to December Program Committee meeting Ø NOVEMBER§ November 10 – Abstract Deadline for EB’98 (tentative) § November 21- Deadline for receipt of applications for Graduate Student Best Paper Award. Ø DECEMBER§ December 1 - Information for Issue #4 (December) of The Pharmacologist due to Suzie Thompson (sthompson@aspet.org)at ASPET. § December 1 – Deadline for receipt of Graduate Student and Young Scientist Travel Award Applications. § Early-mid-December - ASPET office to send applications for Graduate Student Best Paper award to Division chair (or designated individual). § Early to Mid–December – Program Committee meets in Bethesda to Program abstracts for 2009 and to discuss symposium topics to develop further for 2010 (Program Committee representative attends) § December 30 - Abstract Numbers of Best Paper finalists due to Nancy White at ASPET for including in the meeting program (if you wish to have them published in the Program). < 2009 < Ø JANUARY§ Late December - Early January – Election ballot available online. § Mid-Late January – ASPET office notifies Divisions of day and time for Division meetings at 2009 meeting. Ø FEBRUARY§ Early-mid February – Early registration deadline for EB’09 meeting. § Division Chairs request agenda items from Executive Committee/division membership for Executive Committee/Business meetings and Scientific Council meeting at EB’09. § Early-mid February – ASPET notifies Division Chair of election results; Chairs notify all candidates and invite winners to Executive Committee and Business meetings at EB’09; notify ASPET office when all candidates have been informed of results. § February 15 – Deadline for symposium proposals for 2010 to the Divisions. § Divisions review and rank symposia proposals requesting Division sponsorship. Solicit joint sponsorship with other divisions if appropriate. § February 28 - Notify ASPET office of winners of Graduate Student Best Paper Poster awards or other awards so that certificates and checks can be prepared (for Divisions that make the winner decision before the meeting). Ø MARCH§ March 1 – Information for Issue #1 (March) of The Pharmacologist due to Suzie Thompson (sthompson@aspet.org) at ASPET § March 15 – Division reports for Council and agenda items for Scientific Council due at ASPET Office § March 15 – Top five (5) symposium proposals for 2010 due to ASPET office in rank order. This is an absolute deadline so that we can copy the proposals and ship them to the annual meeting. § Divisions prepare agendas for Executive Committee/Business meetings at EB’09 Ø APRILè April 17 – Council of Division Chairs meeting in New Orleans, starting at 1:00 pm è April 18 – 22 – EB’09 meeting at Ernest Moriel Convention Center and New Orleans Marriott in New Orleans, LA. è April 18 – ASPET Business Meeting and Awards Reception è April 18 – Program Committee meets in New Orleans to Program symposia for 2010. è April 19 – 22 - Begin solicitations for nominations for Chair-elect and Secretary/Treasurer-elect at EB meeting Division Business Meeting Ø MAY§ Early to mid-May –ASPET office notifies symposium organizers of outcome of Program Committee review of proposals for 2010 with a cc: to Division Chair and Division Program Committee Liaison. § Late May - Division notifies ASPET office of title for Divisional programming for 2010 (if known) for inclusion in the Call for Abstracts § May 31 – Division lets ASPET office know of any at-large members appointed to Executive Committee for upcoming year(s). Ø JUNE§ June 1 – Information for Issue #2 (June) of The Pharmacologist due to Suzie Thompson (sthompson@aspet.org) at ASPET § Division sends welcome letters to incoming Executive Committee members and thank-you letters to outgoing officers.
Items in bold are deadlines to be met. Items in italics are ASPET benchmarks for your information only
Items in bold are deadlines to be met. Items in italics are ASPET benchmarks for your information only. |