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| ASPET
Divisions Division Operating Procedures Definition: Divisions consist of members with a common scientific focus in a fairly broad area of pharmacology. Divisions will function semi-autonomously within the overall ASPET structure and shall have set policies, procedures and governance as outlined below. Number of Divisions: There shall be no limit to the number of permissible divisions although it is estimated that no more than 10 will eventually be established. Selection of Division Affiliation: Each member will be asked to choose a primary division and may choose any number of secondary divisions. Size of Divisions: Generally a minimum of 250 primary members shall be required to constitute a Division. Formation of Divisions: New Divisions shall be approved by the ASPET Council upon submission to the ASPET Council of persuasive evidence of the viability of a proposed Division, the composition of the initial Executive Committee, and a proposal for the activities to be carried out by the Division. Inactive Divisions: If appropriate, the ASPET Council can appoint an ad hoc committee to re-organize an inactive Division. A Division may be dissolved by the ASPET Council if 1) for two consecutive years it is unable to mount an election slate or otherwise indicates clearly that it is unable to maintain its ability to self-govern, or 2) after two years a minimum of 250 members do not select this as their primary Division on the dues statement. Governance: Each Division shall be governed by a Divisional Executive Committee, consisting minimally of a Chair, Past Chair, Chair-elect, Secretary/Treasurer, past Secretary/Treasurer and Secretary/Treasurer-elect. The Divisional Executive Committee may appoint other members of the Division to the Executive Committee as well. All members of the Executive Committee will serve a three-year term and may be reappointed. A key criterion for membership on the Executive Committee is a commitment to attend and participate in all Executive Committee meetings. There will be ex officio representation on the divisional Executive Committee by an ASPET Council liaison and a staff liaison. Appointed Positions: Chairs in alternate years will serve a two-year term (their years as Chair and Past Chair) as Division Representative to the Scientific Council. Chairs not serving on the Scientific Council during their year as Chair will serve a two year term (Chair and Past Chair) as Division representative to the ASPET Program Committee. ASPET Council will appoint its liaison. The Executive Officer will appoint the staff liaison. Meetings: Each Division shall hold a Divisional Member Meeting at least yearly, usually at the annual meeting. The Division Executive Committee shall have a face-to-face meeting at the annual meeting as well. Elections: Each Division shall hold annual elections for its elected officers to coincide with the ASPET general election and appearing on the same ballot. ASPET’s Election Committee will have the responsibility of certifying the Division election results. Divisions are encouraged to develop scientific programs, including independent colloquia and symposia at regular ASPET meetings. All scientific programming sponsored by an ASPET Division must be approved by the ASPET program Committee. Requests for approval of such programming should be submitted to the ASPET Office, and should include: title of presentation; venue of event; topics to be covered with a brief description of each and how it relates to the overall theme of the proposed event; potential speakers; budget request if funding is being requested from ASPET; reasons why this topic should be presented. The Program Committee meets via teleconference and e-mail as needed to review such proposals in a timely fashion. It is expected that scientific input from the Divisions into the ASPET annual meeting shall be effectively accomplished by participation on the Program Committee of the officially appointed Division representative. For symposia in conjunction with the annual meeting , proposals are due to the ASPET office by December 1 approximately 15 months prior to the meeting. Home Page The ASPET web site will provide links to home pages for each Division. Divisions are encouraged to set up home pages and use them to keep their members informed. A Division may:
Divisions are encouraged to use the home page in lieu of a newsletter or to use space made available to them in The Pharmacologist for Divisional news. If a Division wishes to publish a print version newsletter, a budget must be submitted and approval must be obtained from the ASPET Finance Committee and Council. Other Types of Activities Divisions are encouraged to develop other types of activities at annual meetings, including dinners, workshops, best paper awards, receptions, etc. ASPET staff will provide as much assistance in this regard as possible, given limitations of time and personnel.
Effective January 1, 1998 |