Networking Sponsorship Opportunities
General Sponsorship Opportunities
Exhibit With ASPET
Exhibitor Bingo Upgrade
Sponsorship is the fastest and easiest way to promote your brand and extend your reach to the ASPET audience. Annual Meeting Sponsors will receive recognition during all four days of the conference, as well as, in pre and post-conference communications.
Explore our opportunities for industry leaders to become a go-to resource in the pharmacology and experimental therapeutics community.
Sponsorship includes (unless otherwise specified):
To purchase your sponsorship and exhibit space, please contact Dawn Keglor.
DIAMOND SPONSOR | $50,000
Exclusive Lead Sponsor of the 2023 ASPET Annual Meeting
WELCOME EVENT | $40,000
As the exclusive sponsor of the official Welcome Event hosted at the St. Louis Aquarium, you will receive 5 passes to the event, have an exclusive networking table inside the event, recognition with signage throughout the event, have the chance
to welcome guests to the conference, and receive an exhibit booth.
Breakfast and Lunch are provided for conference attendees. This sponsor will have table tent cards, branding sponsor boards and sponsors may also have a table at the entrance to the lunch room on the day of their sponsorship.
Networking events are organized to promote collaboration, knowledge sharing and rapport building and the opportunity to enjoy the community. ASPET will promote and send invitations to specified attendees. Sponsors are responsible for costs associated
with food, beverage, and space. All events will take place in the evening outside of the program.
The break station will be open throughout the conference to fuel the brainstorming, planning, and networking that happens. Branded sponsor boards will be stationed at break areas and tent cards placed on break tables. Refreshments and branding upgrades are available.
In addition to the benefits outlined below, all general, networking and award sponsorships
include the following:
Showcase your company's products or services with a Lunch & Learn Product Theater. These sessions do not offer CME credits, rather, they give sponsors the freedom to create a presentation centered on their company's products. *Cost starts at $25,000 for 100 attendees and increases based on audience size.
Each attendee will receive a lanyard and tote bag. One sponsorship is available for each item. Respective items will showcase your branding!
Your company name is the exclusive WIFI password! Attendees will be required to sign in to the network daily.
Exclusive opportunity to showcase your company advertisement every time an attendee opens the digital guide! The sponsor will be responsible to provide advertisements with appropriate measurements.
As a sponsor of the keynote, you will have exclusive access to the keynote room with a networking table in the back and the opportunity to do a chair drop before attendees arrive. *This does not include the Opening Keynote.
Freestanding charging kiosk with logo or name.
As a sponsor of the poster reception, you will have exclusive access to the reception with a networking table.
Be the first thing attendees see when they check in. Each attendee room will have a door hanger designed by you when they arrive.
One promotional item is put directly into the hands of each attendee. The sponsor is responsible for sending their items to ASPET to stuff into the tote given to every attendee at check-in. ASPET must approve prior to placement.
We understand that sponsorship is not a one-size-fits-all. Do you have marketing dollars you want to use with specific outcomes you are trying to achieve? Reach out to us today so that we can create a customized partnership experience that is
sure to deliver the return on investment you're looking for. Email firstname.lastname@example.org today!
HEALTH EQUITY PARTNER | $5,000
CONFERENCE WEBSITE AD | $1,000
All ads are full color, vertical orientation.
Early Bird (Ends March 3) | $5,000
EXHIBITOR PACKAGE INCLUDES
CAREER CENTER TABLE | $1,000
Exclusively for universities who want to connect with potential students, labs looking for scientists, or employers scouting for new team members, this is the place to connect with engaged professionals in pharmacology and experimental therapeutics.
Purchasing a table gives you the opportunity to be front and center with leading candidates from across the country.
$1,000 ADDITIONAL FEE
What stands in between incredible prizes and the attendee? YOU! That's if you're participating in the ASPET Exhibitor Bingo game! When you upgrade your exhibitor package, attendees must visit your booth and get their bingo card stamped by you
to be entered to win some fabulous prizes.
Don't miss out on this incredible opportunity for increased attendee participation and elevated branding!
CERTIFICATE OF INSURANCE
Exhibitors and their authorized decorators must have liability insurance. Each exhibitor must provide a onepage “Certificate of Insurance” listing the ASPET as additionally insured from their insurance company showing coverage for
the duration of the event, including move-in and move-out. The minimum requirement is liability and property damage insurance of no less than $1,000,000 per occurrence.
ASSIGNMENT OF SPACE
Exhibit booth assignments will be made on a first-come, first-served basis upon receipt of payment and a completed Exhibitor Registration form. No assignment will be made without payment. Upon assignment, you will receive a confirmation letter
with your assigned number and location. ASPET reserves the right to assign the next best available space when the requested space is unavailable. Subleasing of space is not permitted. The general contractor will provide a full list of restrictions/policies
prior to the meeting.
An ancillary event is any function held during the APSET Annual Meeting by a party other than the ASPET All ancillary events must receive prior authorization whether the organizer is requesting meeting space or holding the event off-site. No events
may be scheduled during educational sessions. To obtain meeting space, the organizer must be an exhibitor and/or conference supporter. All requests must be sent to email@example.com.
Exhibitor hereby agrees to and does indemnify, hold harmless, and defend ASPET from and against all liability, responsibility, loss, damage, cost or expense of any kind whatsoever (including attorney’s fees), which may incur, pay or be required
to pay, incidents, or indirect employee negligence, acts or omissions by Exhibitor/Attendees; and ASPET and its respective agents or employees shall not be responsible for loss, damage or destruction of property.
PROTECTION OF EXHIBIT SPACE
Nothing shall be posted, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other parts of the venue without the written permission of ASPET or a representative of the property, which must be provided to ASPET.
ENFORCEMENT OF RULES AND REGULATIONS
The rules and regulations of the ASPET Annual Meeting’ exhibits are intended to bring order and fairness to the conference. The exhibitor agrees that the ASPET shall have the right to make such rules and regulations or changes in floor plan
arrangements of booths for said exhibition as it shall deem necessary. ASPET shall have the final determination for enforcement of all rules, regulations, and conditions. ASPET reserves the right without recourse to control or prohibit any
exhibit or part of any exhibit that is contrary to the mission and values of ASPET. This includes the conduct of persons and the content and placement of printed matter. The ASPET leadership or representative(s) may dismiss an exhibitor from
the conference for unethical conduct. It is agreed that no refund of fees shall be made upon dismissal.
EXHIBITOR RESPONSIBILITY AND BADGES
Each exhibitor must name at least one person to be representative in connection with installation, operation, tear-down and removal of the exhibit. ASPET reserves the right to have the exhibit installed or cleared at the expense of the exhibitor.
Each booth includes a maximum of two (2) complimentary registrations. Exhibitors are invited to attend the sessions but must wear their badges at all conference functions. Additional representatives may register for an additional fee.
CANCELLATIONS AND REFUNDS
Refund requests must be made in writing to ASPET on or prior to March 1, 2023. No refunds will be made to individuals who attend a portion of the meeting. No refunds will be made for cancellations due to inclement weather. ASPET reserves the right
to substitute faculty or cancel or reschedule sessions (because of low enrollment or other circumstances). If the ASPET Annual Meeting must be canceled in its entirety, ASPET may refund the appropriate fees to all conference registrants; no
refunds will be made for travel expenses related to the conference. No refunds in case of emergency.
No volatile or flammable fluids, substances, or materials of any nature prohibited by local ordinances, the local fire department or insurance carriers, may be used in any booth or in the exhibit area. Exhibitors must comply with all laws, rules,
regulations, and ordinances.
Apply for Mentoring Network
Apply for Guppy Tank Translational Science Pitch Competition
Sign up for Peer Mentoring
Abstract Submissions Due
ASPET 2023 Annual Meeting
St. Louis Union Station, MO
1801 Rockville Pike, Suite 210, Rockville, Maryland 20852-1633
Phone: (301) 634-7060
Fax: (301) 634-7061 aspet.org