Hotel and Travel

Hotel & Travel

Book Your Room in the ASPET Hotel Block

Reserve your hotel room when you register for the meeting. Follow this registration and housing link.

Conference Hotel | Hyatt Regency Crystal City

$219 per night plus tax, exclusively for ASPET meeting attendees

The Hyatt Regency Crystal City is the host hotel for the ASPET 2024 Annual Meeting. You must book your room, through ASPET's registration website to receive the ASPET discounted rates. You cannot receive the ASPET discounted rates if you book through the hotel directly. Space is limited and additional hotels will be added once the Hyatt is sold out. All meetings and events will take place at the Hyatt. Shuttles will not be provided between overflow hotels. ASPET will aim to book overflow hotels that are walkable to the Hyatt. If you need to arrive earlier or stay later than is available to book on our website, please contact our housing company through our registration form to inquire about additional availability.

See housing policies, including terms and timelines for cancellations and changes. Rooms are subject to availability and may sell out prior to the booking deadline.

Monday, April 22, 5:00 pm EST | Hotel Booking Deadline

About the Hyatt Regency Crystal City
Located in Arlington, Virginia less than four miles from the National Mall and with complimentary shuttle service to Ronald Reagan Washington National Airport (DCA), guests can easily enjoy Washington, DC, from your home-base at the Hyatt. Enjoy views of the nation’s monuments from the rooftop event space and easy access to Crystal City Metro Station (yellow and blue lines) and all that the National Landing neighborhood of Arlington, Virginia has to offer. Amenities include free internet in your guest room, room service, a 24-hour fitness center, a 24-hour business center, free airport shuttle to DCA, and a pet-friendly facility that welcomes your canine family members.

Travel by Air

Washington, DC is serviced by three major airports. The conference hotel is located a half-mile from Ronald Reagan Washington National Airport (DCA) so that is the most convenient airport if your home city is serviced by that airport.

 

Airport  Ronald Reagan Washington National Airport  Washington Dulles International Airport  Baltimore/Washington International Thurgood Marshall Airport 
Airport Code DCAIADBWI
Cities with Non-stop flightsNon-Stops Non-Stops  Non-Stops 
Distance to Hotel 

0.5 miles * 

(*walking is not recommended due to lack of pedestrian-friendly pathways

28 miles38 miles
Time to Hotel by Car < 5 minutes45-60 minutes60-80 minutes
Airport Shuttle Free hotel shuttlen/an/a
Metro (subway) Blue and Yellow Lines (but not needed to get to hotel) 

Silver line (new!) * Max fare $6.00  

90 minutes 

n/a
Taxi/Uber/Lyft Approximately $5-$12 Approximately $75-$90 Approximately $90-$100 
Other  *Metro: Take the Silver Line towards Largo. Transfer at Rosslyn to the Blue Line towards Franconia-Springfield. Get off at Crystal City and walk 0.7 miles to Hyatt (about 10 minutes) Train: Take the free shuttle from BWI to MARC station (local train). Take MARC to Union Station in Washington for $8, then take the Metro or a taxi from Union Station to the hotel in Arlington. 

 

ASPET Airline Discount Programs

ASPET has arranged for the following airline discount programs for travel to the Annual Meeting. Each guest must pay their own travel costs. By using the below travel discount programs, you agree that ASPET is not in any way liable, financial or otherwise, for the flights booked. Each airline’s published terms and conditions apply.

 

Southwest Airlines
  • ASPET preferred carrier
  • 3-5% discount on eligible fares
  • Bonus 25% Rapid Reward points
  • Travel window is May 13-22, 2024 to/from DCA, IAD, and BWI
  • Must book ticket before May 12
  • Use Company ID 99386140
  • Book via SWABIZ at https://www.swabiz.com/

 

Delta Air Lines
  • 2-10% discount on eligible fares into DCA, IAD, and BWI.
  • Travel window is May 9-26, 2024
  • Book at ASPET Delta Link
  • Meeting Event Code NY2EQ
  • Or call Delta Meeting Network® at 1-800-328-1111, Monday–Friday, 8:00 am – 6:30 pm (EST) Please note there is not a service fee for reservations booked and ticketed via the reservation 800 number.

 

United Airlines
  • 2-8% discount on eligible fares into DCA, IAD, and BWI. Basic Economy fares are not eligible.
  • Travel window is May 11-24, 2024
  • Book by clicking on this discount code ZNY6602551
  • Or call United Meeting Reservation Desk, Monday-Friday, 7:00 am – 9:00 pm CST at (800) 426-1122 for booking assistance. Booking fees are waived for Meeting reservations.

 

Air Canada
  • Official Canadian airline for ASPET 2024
  • 5-10% discount on eligible fares into DCA and IAD
  • Travel window is May 7-28, 2024
  • Book at aircanada.com
  • Click “Add Promotion Code” in flight search box and use: MEN36BP1

Travel by Train

 

Carrier Amtrak Virginia Rail Express MARC Train Washington Metro (subway) 
Website WebsiteWebsiteWebsite Website  
Closest Station Washington DC – Union Station (WAS) Crystal City Station  Washington DC – Union Station Crystal City Metrorail Station 
Distance to Hotel 

15-20- minute drive 

6 miles 

15–20-minute walk 

0.8 miles 

15–20-minute drive 

6 miles 

5–20-minute walk 

0.8 miles 

Sample Locations Served Boston, New York, Philadelphia, Baltimore, Richmond Fredericksburg, Woodbridge, Manassas Baltimore, Frederick, Aberdeen Washington, DC and MD/VA suburbs 

 

Travel by Car

Arlington, Va. is accessible from Interstate 95 from the north or south as well as Interstate 66 from the west. Sample driving distances:

  • 45 miles from Baltimore
  • 105 miles from Richmond
  • 112 miles from Charlottesville
  • 144 miles from Philadelphia
  • 200 miles from New Brunswick, NJ
  • 208 miles from Morgantown, WV
  • 231 miles from New York City
  • 245 miles from Pittsburgh
  • 258 miles from Raleigh
  • 386 miles from Buffalo
  • 389 miles from Huntington, WV

Parking at the Hyatt Crystal City 
As of November 2023, the hotel offers only valet parking at the rate of $45 per day with unlimited in-and--out privileges. Lower prices apply for a stay of less than two, four or six hours. Check for updated rates on the Hyatt’s website

Travel by Bicycle

To explore around town while at the conference, bring your bike helmet and use the region’s bikeshare company, Capital Bikeshare which has a location adjacent to the hotel. Day passes are available for $8 or pay by the minute at $1.00+0.05/minute.

Travel Health Safety

Any gathering of people in a public place incurs the risk of communicable diseases. Viruses, including but not limited to COVID-19, can cause severe illness and death. COVID-19 vaccines and boosters are recommended, but not required, for anyone attending the meeting. ASPET also recommends wearing a mask during the meeting when unable to keep sufficient distance from other attendees.

Mask-wearing and other requirements will be based on the local and state guidelines and will be communicated with attendees before the start of the event if they are to be enforced. ASPET has the right to add health and safety requirements as we deem necessary. By registering, you will need to certify that you voluntarily assume all risks related to communicable disease exposure and will follow the protocols set forth by ASPET and local authorities.

Important Dates

Apr

 

Online VIP award lectures and division town halls

May

16-19

ASPET Annual Meeting in Arlington, VA

May

19-20

ADDC/ASPET Colloquium