Submit Your Abstract Dec 9 to Jan 16
ASPET is the place to present and discover the highest quality, innovative science in pharmacology and experimental therapeutics! We welcome you and your latest research results for inclusion at our 2025 Annual Meeting.
As an ASPET member and the presenting author who has submitted an abstract by Nov. 7, you can compete for Travel Awards, Poster Awards and receive invitations to give oral presentations in sessions.
Have your username and password ready to receive the member discount and apply for awards. Your membership expiration date needs to be 1/1/2026. Haven't renewed yet or not a member?
Not a member yet or haven't renewed for 2025?
Renew or join ASPET now so that it is processed in time to save on abstract fees and be eligible for awards. We recommend giving yourself at least two weeks prior to your submission. However, you do not need to be a member to be a presenting author. We welcome everyone doing research in pharmacology, experimental therapeutics, or related areas.
Submit by Thursday, November 7, 2024 at 11:59 pm ET to:
Submit by Thursday, January 16, 2025 at 11:59 pm ET to:
Withdrawal Timeline
Prepare in Advance: We strongly encourage you not to wait until the deadline to submit. To prepare for your submission:
Log-in Credentials:
ASPET Member? Log in using your ASPET membership credentials.Not a member? You can create an account on the abstract platform.
Role of Presenting Author: The discounted fee for ASPET members and the award eligibility for ASPET members refers to the membership of the Presenting Author. Non-members may create their own credentials to handle the submission on behalf of a member. Non-members may also submit abstracts with themselves as the presenting author.
The discounted fees and award eligibility will be determined by the author listed as presenting author on the form. If the presenting author subsequently changes, then additional fees may apply and the replacement author is no longer eligible for awards.
Undergraduates and high school students: You must include a co-author who has an advanced degree (ex. PhD, MD, PharmD). See other requirements for co-authors below.
Requirements of Co-Authors: All co-authors listed on your abstract should meet all of the following:
ASPET will email your co-authors a copy of the abstract when it is submitted.
Select a topic that most closely aligns with your research. The topic selected will determine which ASPET division will be evaluating your abstract for acceptance, for speaking opportunities in division sessions, and during the student/postdoc poster competition.
Topic Categories - Full List [PDF]
Please note: There is no guarantee that one’s abstract will be accepted or published.
All abstracts are reviewed and scored by ASPET's division-based abstract review teams and then moved to ASPET's Program Committee for final acceptance decisions and scheduling. To be accepted for presentation and publication, abstracts must comply with the instructions, and all ASPET policies. In addition, they must meet the following ASPET criteria:
All accepted abstracts will be published in a special supplement to The Journal of Pharmacology and Experimental Therapeutics (JPET) in April/May of 2025.
ASPET expects all authors to comply with generally accepted standards to avoid scientific misconduct.
Research Regulations Authors must affirm that original studies in animals have been carried out in accordance with the Guide for the Care and Use of Laboratory Animals as adopted and promulgated by the U.S. National Institutes of Health and were approved by the Institution’s Animal Care and Use Committee or local equivalent. For investigations involving human subjects, authors must affirm that they have been carried out in accordance with the Declaration of Helsinki and approved by the Institutional Review Board(s) or equivalent ethics committee. For multisite studies, all IRBs must agree.
AuthorshipAll authors listed on your abstract should meet all of the following:
The presenting author must be thoroughly familiar with the original data for the entire study and be responsible for the integrity of the whole work. If the abstract is found to be faulty or fraudulent, all co-authors share responsibility.
Submission of an abstract constitutes a commitment by the author(s) to present and scientifically defend their work in the format (poster, oral presentation, or both) assigned by ASPET. Failure to do so, if not justified, will result in disqualification for awards and a notice of retraction in JPET.
The abstract submission fees and award eligibility are determined by the author listed as presenting author. If the presenting author changes after the abstract is submitted, then the new presenting author will not be eligible for awards and additional fees may apply based on membership status.
Multiple SubmissionsYou may be a presenting author or a co-author of more than one abstract. However, each submission must represent distinct research. The ASPET Program Committee retains the right to reject all abstracts that they determine are duplicative or plagiarized, including self-plagiary.
Prior Presentation/Publication Authors are not permitted to submit an abstract on work that has previously been published unless the abstract represents the further progression of the published research.
Responsibility of the Abstract Submitter The person submitting the abstract on behalf of the authors attests to the following:
PermissionThe abstract submitter has the approval of all authors listed in the application to publish and present the information contained in the abstract.
Author Conflict of InterestYou are required to disclose — verbally and in writing on presentation slides and/or posters — any perceived or potential conflicts of interest, financial or otherwise. Conflicts of interest may include consultancies, stock ownership, equity interests, patent-licensing arrangements, lack of access to data and lack of control of the decision to publish or present or any other potential conflict). You are encouraged to include this within your abstract text.
Embargo Policy Information and data included in abstracts submitted for the ASPET Annual Meeting are embargoed until the conclusion of the ASPET presentation as a poster or an oral talk. Abstract presentations may not be presented at another meeting or published in an archival scientific publication before the scheduled ASPET presentation date unless it is at an ASPET-hosted event, such as a press conference, ASPET datablitz session or a division Town Hall session. All authors must abide by ASPET’s embargo policy. Press coverage of an abstract, lay summary, data or supplemental material is strictly prohibited until the embargo is lifted. Promotion of general topics, speakers or presentation times is permitted and encouraged within the stated guidelines.
Code of ConductAll authors and meeting attendees agree to abide by the ASPET Code of Conduct.
In consideration of ASPET’s acceptance of the abstract, the authors grant ASPET a nonexclusive, perpetual, worldwide license to copy, reproduce and publish the abstract in ASPET’s publication of annual meeting abstracts in the Journal for Pharmacology and Experimental Therapeutics (JPET) and/or other compilations or collective works to be assembled and owned by ASPET (together, “Collective Works”) in any form or medium now existing or hereafter created.
The authors understand and agree that ASPET shall own all rights, including copyright, in and to the Collective Works including the right to:
It is understood that the authors and/or third parties with copyrights shall retain copyright in and to the abstract contributed by the authors to a Collective Work. The submitter of this abstract affirms that he/she is the author and owner of the abstract and holds all copyrights in and to the abstract or has secured any third-party permissions necessary to grant ASPET the above rights. The submitter of this abstract is responsible for providing any related third party with a copy of this grant of rights.
Disclaimer of Warranties for Meeting AbstractsThe statements and opinions contained in the abstracts published in the annual meeting abstract supplement of the Journal of Pharmacology and Experimental Therapeutics (JPET) and in the meeting mobile app are solely those of the individual authors and contributors, and not of the American Society for Pharmacology and Experimental Therapeutics (ASPET). ASPET disclaims responsibility for any injury to persons or property resulting from any ideas or products referred to in the abstracts. In no event shall ASPET be liable for any special, incidental, indirect, or consequential damages of any kind, or any damages whatsoever resulting from loss of use, data, or profits, whether or not advised of the possibility of damage, and on any theory of liability, arising out of or in connection with the use or performance of this information.
The annual meeting abstract supplement to JPET is provided "as is" without warranty of any kind, either expressed or implied, including, but not limited to, the implied warranties of merchantability, fitness for a particular purpose or non-infringement. Neither ASPET nor the Publisher warrant or guarantee its accuracy, completeness, merchantability or fitness for a particular purpose.
Abstract submission fees are non-refundable and do not include registration. If accepted to present your work in any format, you will also need to register and pay to attend the meeting.
To take advantage of member discounts, be sure your 2025 membership dues are paid before you start your abstract submission. There are no refunds for submitters who start their abstract submission as a non-member and later decide to join.
On or before November 7, 2024
$75
ASPET member as presenting author
$135
Non-member as presenting author
From December 9, 2024 to January 16, 2025 **
$125
**Abstracts submitted during this period are not eligible for speaking opportunities or awards.
Abstracts submitted by November 7, 2024 by students and postdocs may also be considered for an oral presentation in related symposia, division platform sessions, hot topics symposia or the ASPET Daily Datablitz sessions. Depending on the invitation to speak, you may also be scheduled to present a poster in addition to the oral presentation. If your accepted abstract is not selected for an oral presentation, you will be scheduled for a poster. No separate application is needed. Several speaking opportunities require ASPET membership. Be sure your ASPET membership is in good standing.
STUDENT and POSTDOC AWARDS:
Eligible student and postdoc ASPET members must be the presenting author on an abstract and answer additional questions within the abstract submission form related to their desire to be considered for these awards. A separate application is not needed.
Please review eligibility and other instructions for Travel Awards and Poster Awards before submitting your abstract. Once your abstract is submitted you will not be able to add award applications to it.
If you do not see the additional questions asking about Poster and Travel awards in the abstract submission form, please be sure your membership has been renewed for 2025 and that your membership type is undergraduate, graduate student, post-baccalaureate, or postdoc. See the screenshot below of questions you should see in the abstract submission form.
EARLY-CAREER SCIENTISTS ABSTRACT AWARDS:
Eligible early-career ASPET members who are the presenting author on a high-scoring abstract in certain topical categories will be considered for complimentary registration awards by their ASPET division. To be considered “early career,” you must be an ASPET regular member (not a postdoc member) who received their doctoral degree within the last 15 years. Please check the box on the submission form to indicate that the presenting author is "early career." Participating divisions include Molecular Pharmacology, Drug Discovery and Development, Drug Metabolism and Disposition, and Translational and Clinical Pharmacology.
Do I need a sponsor for my abstract?Sponsorship of abstracts by ASPET members is no longer required. However, for undergraduates and high school students, we do require that you have at least one co-author who has an advanced degree (ex. PhD, MD, PharmD). Typically, this would be your teacher, PI, or other scientist who supervised your research.
Can I be an author on multiple abstracts?Yes! You can be a presenting author and/or co-author on multiple abstracts. However, each submission must represent distinct research. The ASPET Program Committee retains the right to reject all abstracts they determine are duplicative or plagiary, including self-plagiary.
When will I know if I’ve been accepted?Abstracts submitted by November 7, 2024, will be notified of acceptance decisions by December 20 prior to the registration discount deadline. Abstracts submitted from December 10, 2024 to January 16, 2025, will be notified of acceptance decisions by late February.
When will I know which day I need to present my poster?Please be prepared to be in Portland, Oregon, from April 3-6, 2025. You will find out by late February which day you have been assigned. Poster presentations take place from 5:00 pm – 7:00 pm on Thursday, April 3, Friday, April 4 and Saturday, April 5. Poster Awards are announced on Sunday, April 6. Due to the volume of abstract submissions and the categorization into topic areas, we are not able to assign or change an assignment based on any one individual’s preference.
What if my abstract is rejected?If the Program Committee does not accept your abstract, you can revise and re-submit it from until January 16, 2025. Additional fees apply. Re-submission does not guarantee acceptance. If your abstract is not accepted, we still welcome you to join us in Portland to network with the top scientists in the field and take advantage of our outstanding educational program.
Is there a character or word limit for an abstract?The abstract title can be no more than 150 characters (not including the spaces). The combined abstract title, text and any support/funding information you need to disclose, can be no more than 3,000 characters (not including spaces). If you include an image with a caption, the caption text is included within the combined 3,000-character limit.
What if I need to withdraw my abstract?At any time on or before December 6, 2024, you may withdraw your abstract without fee. From December 7, 2024 to February 10, 2025, there is a $100 fee to process a withdrawal of your abstract. On or after February 11, 2025, abstracts are sent for publication and cannot be withdrawn. To withdraw your abstract, contact meetings@aspet.org, include your abstract ID number and copy your co-authors.
Insight into our Reviewers’ Evaluation Checklist
For acceptance, abstracts must comply with all policies as well as meet the following criteria:
Other Tips for Writing a Great Abstract
Attend our webinar on October 22, 2024 at 12:00 pm ET on "How to Write a Good Abstract and the Importance of Making a Good First Impression" Register for Free Webinar. Or watch the recording afterwards at Focus on Pharmacology Virtual Series
Alert: Posters are square! The poster board surface area for your poster is 44” high and 44” wide. Note: If accepted you will be sharing half of a full-sized poster board (8 feet long) with another presenter. Each presenter has no more than a 44" x 44" area for their poster.
Abstract PresentationMaterial included in the presentation of an abstract must be substantively identical to that described in the submitted abstract. The title, authorship and scientific content of a presentation at the Annual Meeting must match that of the abstract.
In-Person PostersAuthors are required to present in person in Portland, Oregon. Registered attendees are also encouraged to engage with poster authors through our attendee-to-attendee messaging system on the mobile app. The mobile app will include the abstract (not a final poster).
Be Sure to Display Your Poster on the Correct DayA poster that is displayed on the wrong day will be removed. Each poster board is marked with a unique board number. This unique number indicates the placement of the board within the Poster Hall. Reference your Schedule Assignment email for your board number.
Set-up / Tear Down Times
SET-UPAttach your poster to your assigned board. ASPET will provide push pins.
PRESENTYou must be present at your board to discuss your work.
TAKE-DOWNPosters not removed by 7:30 pm will be discarded.
Thursday, April 3
1:00 pm – 2:30 pm
5:00 pm – 6:30 pm
6:30 pm – 7:00 pm
Friday, April 4
7:30 am – 12:00 pm
Saturday, April 5 - Lunch
7:30 am – 11:45 am
12:00 pm – 1:30 pm
1:30 pm – 1:45 pm
General Tips and Guidelines for Formatting Your Poster
Plan your poster early, start at least four weeks (or more!) before the meeting.
How it looks
What it says
Photography/Recording PolicyASPET policies on photography and participant conduct are designed to help protect your research. The code of conduct prohibits unauthorized capturing and sharing of your work. The photography policy arms you with icons to help communicate to other participants whether they have your permission to capture and share your poster. Please visit the ASPET policies page to learn more and copy the icons to put on your poster to indicate if you approve of others photographing your poster: Policies.
Poster PrintingYou are encouraged to check with your university regarding printing services and what support they offer.
Additionally, below are vendors who print posters. ASPET does not have a relationship with these vendors and is not responsible for the quality or service provided.PosterSmith prints and ships posters on a crease-free, durable fabric that is easy to carry and offers two-day delivery. For any orders placed before Thursday, March 6, 2025, ASPET authors will receive a 20% discount with free 2-business-day shipping included. After this date, the discount is $15 off the order. At any time, for those ordering multiple posters in the same order, there is a $20 discount off each additional poster after the first one. Pricing for a 44”x44” poster is $147 before the discounts are applied. ASPET order link: https://postersmith.com/poster/sponsor/ASPET2025
[Additional info for local Portland printers to be posted by February 1]
Expectations of Presenters
Abstract PublicationYour abstract will be published in The Journal of Pharmacology and Experimental Therapeutics in April 2025.
Share on SocialWe are excited you'll be presenting your research at the ASPET 2025 Annual Meeting. If you plan to share on social media that you are a poster presenter, please tag us at #ASPET2025 so we can share too!
Financial InformationHousing, transportation, registration and any additional expenses are your responsibility unless you have been otherwise notified by the ASPET office. Your abstract submission fee does not include registration for the meeting. Registration to the meeting is required for participation.
Jan
16
2nd Round Abstracts Due
30
Deepest Registration Discounts End
Feb
10-21
Online Town Halls
Mar
11
Regular Registration Discounts End
Apr
3-6
ASPET 2025 Annual Meeting