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The objective of the ASPET Travel Award Program is to encourage the career development of young scientists through their participation in the ASPET Annual Meeting at Experimental Biology. ASPET believes that attendance at the ASPET Annual Meeting provides the opportunity for young scientists to learn about recent advances in pharmacology, network with peers and international experts in the field of pharmacology, and to contribute their own work to the scientific dialogue.

ASPET Travel Awards are primarily funded by the Young Scientist Travel Award Fund, Memorial Travel Fund, and the Commemorative Travel Award Funds.

Award Description

Undergraduates, post-baccalaureate students, graduate students, and postdoctoral scientists are invited to apply for a travel award to help defray the cost of travel to attend the ASPET Annual Meeting at Experimental Biology 2018. ASPET offers two types of specialty awards in addition to the general travel award: 1) travel awards for members of groups underrepresented in the biomedical sciences; and 2) international travel awards for applicants residing in developing countries. Please see eligibility details for these award types below.

ASPET travel awards consist of registration reimbursement (at the early registration rate) provided as a check at the ASPET Business Meeting on Saturday, April 21, 2018, and reimbursement for eligible travel expenses provided upon submission of valid receipts after the meeting. General travel awards and underrepresented travel awards include up to $800 in travel reimbursement; international travel awards for applicants residing in developing countries include up to $1300 in travel reimbursement.

 

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Award Terms
  • Graduate student, post-baccalaureate, and postdoctoral award winners are required to attend the Graduate Student/Postdoctoral Colloquium at the ASPET Annual Meeting at Experimental Biology (EB) on Saturday afternoon, April 21, 2018. The award will be voided if the individual does not attend. Undergraduates and post-baccalaureate students are welcome to attend the Colloquium, but it is not required.
  • Checks for registration reimbursement and award certificates will be presented at the ASPET Business Meeting at EB on Saturday evening, April 21, 2018; travel award winners must attend this meeting.
  • Reimbursement for registration is only available at the early registration rate.
  • Reimbursement of travel expenses requires valid receipts and must be in accordance with ASPET policies. Eligible expenses will be reimbursed after the meeting.
  • Award funds are to be used exclusively for eligible expenses associated with the EB 2018 meeting. If you did not incur expenses up to the award limit, you may not carry over or defer funds for future years or other purposes.
  • All reimbursement checks are provided in US dollars.
  • Applicants may only apply for one ASPET travel award. If awarded, winners may not receive other sources of travel funding including, but not limited to, invited speaker travel awards, division travel awards, or a travel award from another EB host society.
  • Submission of an application does not guarantee receipt of a travel award.
  • Applications for ASPET’s poster awards must be made separately. Please see the Best Poster Awards page for more details.
Eligibility
  • All applicants must be members of ASPET in good standing. The current year’s dues must be paid before we will accept an application. Please plan ahead and apply for membership at least two weeks prior to the award deadline.
  • Applicants conducting pharmacology-related research, including, but not limited to, those representing departments of pharmacology, toxicology, physiology, pharmaceutical sciences and/or biological chemistry are encouraged to apply.
  • All applicants must have submitted and be the presenting author of an abstract in an ASPET topic category. Late-breaking abstracts are not eligible. 
  • Undergraduates must be enrolled full-time in an undergraduate degree program and not have completed their degree requirements by May 1, 2018.
  • New for EB 2018: Post-baccalaureate students meeting ASPET’s membership requirements are eligible.
  • Graduate students must be enrolled full-time in a graduate or professional degree program and not have completed their degree requirements by May 1, 2018.
  • Postdoctoral scientists must have received a PhD or equivalent degree in pharmacology or a related field within five years prior to the date of application. They must also be eligible to register for EB 2018 in the postdoctoral category.
  • Awards for underrepresented students and postdoctoral scientists are available for members of groups defined by the NIH to be underrepresented in the biomedical sciences, which include: Black or African-American, Alaskan Native, Hispanic or Latino, Native American, and natives of the US Pacific Islands.
  • A very limited number of international awards are available for applicants residing in developing countries, defined as falling within Category I or Category II for reduced ASPET membership rates. Applicants not chosen for an international award will automatically be considered for the general awards.
Application Deadline

Applications are due by 5 PM EST Friday, December 8, 2017.

How to Apply
  • You must have already submitted your abstract by the abstract deadline of Thursday, December 7, 2017 via the Experimental Biology site. You will need the text of your abstract and your abstract number to submit this application.
  • You will need to upload a current curriculum vitae (CV), broken down into the following sections: 1) Education, 2) Positions Held, 3) Awards and Honors, 4) Professional Society Memberships, 5) Publications, 6) Abstracts accepted for presentation (include authors, abstract title, and name, date and location of conference; you do not need the full text of the abstract)
  • You will also need the full name and email address of an individual who can provide a letter of recommendation to support your application. You should choose a mentor, professor, or other professional who is familiar with you and your research. This person does not need to be a member of ASPET. Within the application, you will initiate an email request to this individual with instructions for completing the letter. Please allow a sufficient amount of time prior to the deadline for your reference to submit a letter; you may request this letter prior to finalizing the rest of your application. All letters are due by 5 PM EST Friday, December 8, 2017.
  • Once you have the required information, apply via the ASPET awards portal by using the box below.
FAQs
 

Q: Am I automatically considered for the ASPET travel awards when I submit my abstract to Experimental Biology?
A: No, you must apply separately through ASPET’s awards portal (via the box on the bottom of this page).

Q: Does submitting an application for a travel award automatically enter me into consideration for a poster award?
A: No, you must apply separately for a poster award. Please visit the poster awards webpage for more details.

Q: I submitted a late-breaking abstract. Can I still apply for a travel award?
A: No; only abstracts submitted by the early deadline of December 7, 2017 are eligible.

Q: When will I find out if I have won a travel award?
A: Notifications will be sent out in time to take advantage of the early registration deadline, which falls on February 27, 2018 for EB 2018.

Q: When will I receive my reimbursement?
A: Please allow 4 to 6 weeks from the time your completed materials are received by the ASPET office.

Q: I was selected for a travel award to last year’s meeting. Can I apply again?
A: Yes, you may apply again.

Q: If I receive a travel award, do I need to register for the meeting or will ASPET handle it for me?
A: You must register yourself for the meeting. Registration reimbursement is only available at the early rate. If you register late, you will be responsible for the difference in price.

Q: What happens if I cannot attend the Student/Postdoctoral Colloquium?
A: If you have an emergency that prevents your attendance, we may be able to excuse attendance. These situations are evaluated on a case by case basis.

Q: What happens if I cannot attend the ASPET Business Meeting to pick up my check? Can someone else pick it up for me?
A: You must claim your check in person. If an emergency prevents your attendance at the Business Meeting, you will need to pick it up from the ASPET on-site office before the conclusion of the Annual Meeting.

Q: What are ASPET’s travel reimbursement policies?
A: Please see Travel Awards Reimbursement Guidelines (PDF) for more information.

If you have other questions about a travel award, please email us at travelawards@aspet.org.

Last Updated: September 22, 2017

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