Applications are now closed. Applications were due by 8:00 PM EST Monday, November 18, 2019.
Q: Am I automatically considered for the ASPET travel awards when I submit my abstract to Experimental Biology?
A: No, you must apply separately through ASPET’s awards portal via the box above.
Q: Does submitting an application for a travel award automatically enter me into consideration for a poster award?
A: No, you must apply separately for a poster award. Please visit the poster awards webpage for more details.
Q: I submitted a late-breaking abstract. Can I still apply for a travel award?
A: No; only abstracts submitted by the extended early deadline of 12 PM PST November 18, 2019 are eligible.
Q: When will I find out if I have won a travel award?
A: Notifications will be sent out in time to take advantage of the early registration deadline, which falls on February 5, 2020 for EB 2020.
Q: When will I receive my reimbursement?
A: Please allow 6-8 weeks from the time your completed materials are received by the ASPET office.
Q: I was selected for a travel award to last year’s meeting. Can I apply again?
A: Yes, you may apply again.
Q: If I receive a travel award, do I need to register for the meeting or will ASPET handle it for me?
A: You must register yourself for the meeting. Registration reimbursement is only available at the early rate within your registration category. If you register late, you will be responsible for the difference in price.
Q: What happens if I cannot attend the Student/Postdoctoral Colloquium?
A: If you have an emergency that prevents your attendance, we may be able to excuse attendance if we are notified in a timely manner. These situations are evaluated on a case by case basis.
Q: What happens if I cannot attend the ASPET Business Meeting to pick up my check? Can someone else pick it up for me?
A: You must claim your check in person. If an emergency prevents your attendance at the Business Meeting, you will need to pick it up from the ASPET on-site office before the conclusion of the Annual Meeting.
Q: What are ASPET’s travel reimbursement policies?
A: Please see the Travel Awards Reimbursement Guidelines for more information. These are distributed to all travel award winners at the same time the award notice is sent.
Q: My university or employer covered my up-front travel costs for the meeting. Can they be reimbursed instead of me?
A: Yes; when you submit your reimbursement materials, you can indicate to whom the reimbursement check should be made out. If someone else paid on your behalf, this will allow us to direct the reimbursement appropriately.
If you have other questions about a travel award, please email us at email@example.com.