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Poster award applications for EB 2020 are now open. Please note that we have a new streamlined process this year, and you will be able to apply for the competition within the EB abstract submission site. There is no longer a separate application process.

 

Award Description

Poster awards are offered for outstanding poster presentations by undergraduates, graduate and post-baccalaureate students, and postdoctoral scientists attending the ASPET Annual Meeting at Experimental Biology 2020. The goal of the ASPET Student-Postdoc Poster Competition is to showcase and recognize the highest quality scientific work submitted by ASPET’s young scientist members. Awards are offered both by ASPET divisions and by the Mentoring and Career Development committee (Dolores C. Shockley poster award for underrepresented groups). Awards include cash prizes; the value of awards varies by category (see “Prizes” below). Qualified individuals from any division may also be eligible to apply for the Dolores C. Shockley poster award for underrepresented groups. For additional information, please view the Frequently Asked Questions (FAQ) section below.

Presentations

Selected individuals will be asked to present their research at the ASPET Student/Postdoc Poster Competition that takes place on Sunday evening, April 5, 2020. If selected, you will be contacted with additional details about the competition schedule and poster requirements. Please note that the ASPET Student/Postdoc Poster Competition is a separate event and is not the same as the general EB poster sessions on the exhibit hall floor. You will need to transport your own poster between events.

 

Award Terms and Eligibility
  • Applicants may only submit one application to the competition. If you are submitting more than one abstract as the presenting author, you will need to choose which abstract you wish to be considered for the competition.
  • Applicants for the Dolores C. Shockley poster award for underrepresented groups may also compete within their division, but it is not required.
  • Submission of an application does not guarantee that an individual will be chosen to compete.
  • Applications for travel awards must be made separately. Please see the travel awards webpage for more details.
  • All applicants must be members of ASPET in good standing during both the year of submission and the year of the meeting. The current year’s dues must be paid before we will accept an application. Please plan ahead and apply for or renew membership at least two weeks prior to the application deadline. If your dues have not been paid by the award application deadline, your application will not be considered.
  • Applicants conducting pharmacology-related research, including, but not limited to, those representing departments of pharmacology, toxicology, physiology, pharmaceutical sciences and/or biological chemistry are encouraged to apply.
  • All applicants must submit and be the presenting author of an abstract in an ASPET topic category.
  • All winners must fulfill the terms of their EB abstract submission (i.e., present their abstract in the EB exhibit hall for the full duration of the assigned time). If a poster competition winner does not attend their assigned poster slot in the EB exhibit hall, the prize will be forfeited. If a winner's membership lapses during the year of the meeting, he or she must renew before a prize check will be issued.
  • Undergraduates must be enrolled full-time in an undergraduate degree program and not have completed their degree requirements by May 1, 2020. 
  • Post-baccalaureate students meeting ASPET’s membership requirements are eligible.
  • Graduate students must be enrolled full-time in a graduate or professional degree program and not have completed their degree requirements by May 1, 2020.
  • Postdoctoral scientists must have received a PhD or equivalent degree in pharmacology or a related field within five years prior to the date of application. They must also be eligible to register for EB 2020 in the postdoctoral category.
  • Applicants for the Dolores C. Shockley poster award must be members of groups defined by the NIH to be underrepresented in the biomedical sciences, which include: Black or African-American, Alaskan Native, Hispanic or Latino, Native American, and natives of the US Pacific Islands.
Application Deadline

Applications are due by 11:59 PM PST on Thursday, November 14, 2019.

Prizes

The following prizes will be offered by each division, with the same structure for the Dolores C. Shockley competition:

Postdoctoral scientists:

  • 1st place: $300
  • 2nd place: $200
  • 3rd place: $100

Graduate and post-baccalaureate students:

  • 1st place: $300
  • 2nd place: $200
  • 3rd place: $100

Undergraduates:

  • 1st place: $150
  • 2nd place: $50
How to Apply
  • New for EB 2020: There is no separate application process, and you may indicate your interest in the competition at the same time you submit your abstract.
  • You must submit your abstract to an ASPET topic category via the Experimental Biology site as the first/presenting author.
  • Participation is limited to ASPET members in good standing; please have your membership number ready when you submit your abstract.
  • When prompted within the EB abstract submission site, answer "yes" that you want to be considered for the ASPET Student-Postdoc Poster Competition, and fill in the eligibility questions that follow.        
FAQs
 

Q: Does submitting to the poster competition automatically enter me for a travel award?
A: No, you must apply separately for a travel award. Please visit the travel awards webpage for more details.

Q: When will I find out if I have been accepted to compete for a poster award?
A: Notifications will be sent out in time to take advantage of the early registration deadline, which falls on February 5, 2020 for EB 2020.

Q: I submitted a late-breaking abstract. Can I compete for a poster award?
A: No; only abstracts submitted by the early deadline of November 14, 2019 are eligible.

Q: I was accepted to compete, but I can no longer attend the meeting. Can another author give the presentation for me?
A: No author substitutions are allowed. If you are unable to attend the meeting, your entry will be withdrawn from the competition.

Q: I am required to display my poster in the EB exhibit hall. Does presenting at the poster competition satisfy this requirement?
A: No, you must present your poster in the EB exhibit hall at your assigned time in addition to competing at the ASPET Student-Postdoc Poster Competition.

Q: How will my poster be judged?
A: Please see the Poster Competition Judging Form (PDF) for details.

Q: If I have won a cash prize, when can I expect to receive it?
A: Please allow 6 to 8 weeks following the conclusion of the Annual Meeting to receive your prize.

Q: I was selected to participate in last year’s competition. Can I apply again? 
A: Yes, you may apply again.

Q: I would like to compete in the Dolores C. Shockley poster competition. Can I also compete in my division?
A: Yes, you may also compete in your division, although it’s not required. Please be sure indicate your interest when you submit your abstract. Please note that the competitions occur simultaneously.

Q: When and where will I find out if I have won an award?
A: Awards are announced at division and committee events during the Annual Meeting, typically on Monday and Tuesday evenings.

If you have other questions about a poster award, please email us at posterawards@aspet.org.

Last Updated: September 6, 2019

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