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Position Descriptions for ASPET Elected Officers

Council

Composition

The Society is governed by an elected Council consisting of the President, the President-Elect and the immediate Past President (each serving for a one-year term in that elected office), the Secretary/Treasurer, the Secretary/Treasurer-Elect and the immediate Past Secretary/Treasurer (each serving for a one-year term in that elected office), and three Councilors (each serving a three-year term in that elected office, with one Councilor retiring each year).  In addition to the elected members of Council, the Executive Officer, the chair of the Board of Publications Trustees, the Chair of the Long Range Planning Committee, the chair of the Program Committee, and the FASEB Board representative are non-voting ex officio members of Council during their terms in the respective offices.

Meetings

Council generally meets in person twice a year:  for a two-day period preceding the spring Annual Meeting and again in the Fall.  Periodic telephone conference calls occur between the face-to-face meetings.  Meetings can be scheduled if circumstances warrant, called by the President with the assistance of the Executive Officer.

Responsibilities

Management of the Society is vested in the Council.  As the governing board of record, the Council has legal fiduciary responsibility for the financial affairs of the Society.  Principal responsibilities include but are not limited to the following: 

  • Attend mandatory one-day Council orientation at the ASPET office prior to taking office.
  • Attend Council meetings as scheduled.
  • Make all major policy decisions relevant to Society activities consistent with the Constitution and Bylaws.
  • Oversee all Society affairs.  Detail work is done by Committees and the Society staff, all of whom are responsible to Council, either directly or through the Executive Officer.
  • Approve appointments to Committees established by Bylaws.
  • Establish and abolish Divisions
  • Establish and abolish both ad hoc and standing committees as necessary
  • Receive and act upon reports from committees and representatives.
  • Act upon changes in membership status brought before Council, e.g. retirement requests, resignations, reinstatements, etc.
  • Review and approve annual budgets and audited financial statements on recommendations of the Finance committee.
  • Appropriate funds for special projects not included in the annual budget.
  • Respond to letters and memoranda in the periods between Council meetings.

President

Term of Office

The President serves three years on Council.  The first year, beginning July 1 following the election, as President-Elect; the second year as President; and the third year as Past President.  If the person elected President is unable to serve as President, the President-Elect succeeds to office.

Responsibilities

President-Elect: 

  • Attend mandatory one-day Council orientation at the ASPET office prior to taking office.
  • Chair the Committee on Committees with responsibility for selecting membership on ASPET committees. 
  • Serve as an IUPHAR delegate in years of IUPHAR meeting.
  • Serve as Council liaison to relevant Divisions.

President: 

  • Chair the ASPET Council meetings and conference calls.
  • Run the Annual Business Meeting
  • Serve as public spokesperson for the Society.
  • Provide advice and guidance to Society Staff in between Council meetings/calls.
  • Work with Executive Officer to set agendas for Council meetings/calls, and resolve other issues not requiring full Council attention.
  • Serve ex officio on the Investment Subcommittee of the Finance Committee and the Scientific Council (Division leadership).
  • Serve on the Committee on Committees.
  • Serve as an IUPHAR delegate in years of IUPHAR meeting.
  • Serve as Council liaison to relevant Divisions.

Past President: 

  • Chair the Nominating Committee.
  • Chair the Council of Division Chairs
  • Serve as an IUPHAR delegate in years of IUPHAR meeting.
  • Serve on the Committee on Committees.
  • Serve as Council liaison to relevant Divisions.

Secretary/Treasurer

Term of Office

The Secretary/Treasurer serves three years on Council.  The first year, beginning July 1 following the election, as Secretary/Treasurer-elect, the second year as Secretary/ Treasurer; and the third year as Past Secretary/Treasurer.  If the person elected Secretary/Treasurer is unable to serve as Secretary/Treasurer, the Secretary/Treasurer-Elect succeeds to office.

Responsibilities

  • Attend mandatory one-day Council orientation at the ASPET office prior to taking office.
  • Serve as a member of the ASPET Council for three years.
  • Serve as a member of the Finance Committee for three years, chairing it the year as Secretary/Treasurer.  Finance Committee meets twice yearly, just before Council meeting at annual meeting in April and just before Council meeting in October.
  • Serve as a member of the Investment Subcommittee for three years.  Investment Subcommittee usually meets once annually, in the Spring.
  • Review budget prepared by ASPET accountant and Executive Officer and present budget to Finance Committee and Council.
  • Present financial report to the membership at the annual Business Meeting.
  • Sign necessary forms and certifications as Society's chief financial official.
  • Serve as Council liaison to relevant Divisions and Committees.

Councilor

Term of Office

The Councilor serves on the Council for three years, beginning July 1 following the election.

Responsibilities

  • Attend mandatory one-day Council orientation at the ASPET office prior to taking office.
  • Serve as a member of the ASPET Council for three years. 
  • Serve as Council liaison to relevant Divisions.
  • Serve as Council liaison to various committees or groups at the request of the President.
  • Serve as reviewer of Graduate Student and Young Scientist Travel Awards.
  • Serve as reviewer for IUPHAR travel awards every 4 years.
  • Senior councilor chairs the ASPET Awards Committee which reviews the Pharmacia-ASPET, Abel, Ruffolo, Goodman & Gilman, Lehr and Spector Awards (note this committee may incorporate the Axelrod Award or other awards in the future). Remaining councilors serve as members of this Committee.

Last updated: May 5, 2017 

Last Updated: August 23, 2017

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