When will I know if my abstract has been accepted for presentation for an oral symposium slot or a poster presentation?
Acceptance letters will be emailed by February 3rd to the first author.
Who are the other speakers and topics at my symposium?
See the Program.
What day/time is my symposium being held?
Please check for an email from ASPET with the subject line “ASPET Speaker Logistics at EB 2020.” Or search the full program.
Will there be a room in San Diego for speakers to practice their presentations?
The Speaker Practice Room is located in the San Diego Convention Center (room TBD). The schedule will be updated closer to the meeting.
What audio visual equipment will be in my session room?
All session rooms will be equipped with a DLP data projector, screen, and PC laptop computer, speaker timer, laser pointer as well as a podium microphone, a headtable microphone, and an aisle microphone. If additional audio visual equipment is needed, please contact both your symposium chair who will need to approve and re-allocate the session budget and ASPET (meetings@aspet.org) who will get the item ordered.
Will there be internet access in the session rooms?
The San Diego Convention Center offers complimentary wifi only in public space, restaurants, common areas and lobbies. It will not be available in the ASPET session rooms.
Do I need to turn in my presentation in advance to ASPET or an audio visual technician?
Please come to your session room at least a half-hour prior to your session start time to work with the in-room audio visual technician to load your presentation directly to the laptop in the session room. You do not need to send your slides to ASPET.
Can I bring my own laptop?
You do not need to bring your own laptop, but if you prefer to, please refer to the Oral Presentation Instructions above in regard to cables you’ll also need to bring. Please alert your symposium chair if you are bringing your own laptop so they can redo the timing of the talks to allow time to switch computers in the middle of the session.
Do I need to submit an abstract?
You do not need to submit an abstract related to your invited talk. However, if you have different research to present, you are welcome to submit an abstract for consideration for a poster presentation.
Do I need to registration for Experimental Biology?
Please check the instructions in your speaker logistics letter for details or contact us at meetings@aspet.org.
I’m interested in a session offered by another society at Experimental Biology. Can I attend?
Your badge for Experimental Biology gains you access to all of the 5 participating societies’ sessions. The complete EB program can be found at www.experimentalbiology.org or starting in March in the EB 2020 mobile app.
How are my travel expenses handled?
Please refer to the Speaker Guidelines for ASPET Travel Reimbursement.
What travel expenses are reimbursable?
Please refer to the Speaker Guidelines for ASPET Travel Reimbursement.
What if my travel expenses are estimated to be more than I’ve been allotted?
Our travel reimbursement policies reflect ASPET’s not-for-profit tax status and mission. We are aware that they will not fully cover all your travel expenses. Our intention is to defray your costs to assist with your obtaining approval to participate from your employers.
What if I am a government employee and am prohibited from accepting travel reimbursements?
Please contact ASPET prior to December 6, 2019 at meetings@aspet.org to discuss alternatives.
Will ASPET reserve a hotel room for me?
You will need to make your own hotel reservations! EB has arranged discounts on hotel rooms at a variety of hotels. We encourage you to make your reservations as soon as possible to secure your preferred hotel
Will ASPET book my flight for me?
You will need to book your own flight. To stretch your reimbursement dollars, ASPET has arranged for discounts on some of the major air carriers into San Diego. More info on airlines discounts. Please note, airfare reimbursements are based on making non-refundable, coach airfare reservations at least two weeks in advance and do not include change fees.
How do I claim my travel reimbursement?
In March ASPET will provide each speaker who is allotted travel reimbursement monies a Travel Reimbursement Form. After the meeting, you should complete the form detailing your expenses and attaching your receipts. ASPET will cut a check to you after the meeting to reimburse for documented travel expenses up to the amount the chair has allotted.
Where can I find more information about the other activities at Experimental Biology?
On the Experimental Biology website.
How else can I help make this a successful meeting?
Tell your friends and colleagues in the field about your participation at the ASPET Annual Meeting at Experimental Biology. Share the news via email, on social media, on department bulletin boards, and in conversations. Encourage them all to attend.